9/8/2014 SELECT BOARD MEETING MINUTES

SELECT BOARD MEETING MINUTES
TOWN OF TROY
Monday, September 8, 2014 – 5:00 p.m.
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Selectmen Present:  William T. Matson, Gideon L. Nadeau, Sr. and Robert J. Kemp, Jr.

Chairman Matson called the meeting to order at 5:00 p.m.

Administrative Business:
·    Payroll Registers, September 2nd and 8th, 2014, reviewed and approved
·    Accounts Payable Registers, September 2nd and 8th, 2014, reviewed and approved
·    Notice of Intent to Cut Wood or Timber, Sandra MacPherson and Traci Piskolti, Mackey Road, Map 35 Lot 2A and Map 36 Lot 1A, signed
·    Sign Permit, Surrell Accessories, Inc., 198 North Main Street, Map 20 Lot 32A, approved

Selectman Kemp MOVED to accept the Meeting Minutes of August 25, 2014 as presented.  SECOND:  Chairman Matson.  VOTE:  Unanimous.

5:00    Martin Nolan, Dead River Company
The Selectmen opened the bids for fuel oil and service maintenance, as advertised in the Keene Sentinel, August 22, 2014:
Town of Troy
Request for Proposals
The Town of Troy is soliciting proposals for the supply of No. 2 fuel oil and service maintenance for the 2014-2015 heating season.  Specifications may be obtained by contacting the Office of the Selectmen, 242-7722.  All bids must be in a sealed envelope marked Heating Oil Bid.  Bids will be accepted in the Selectmen’s Office until 5:00 p.m. on Monday, September 8, 2014 at which time they will be opened and read.  The town reserves the right to reject any and all bids and to wait up to seven days before announcing an award.

Dead River Company        $3.249
Roy Brothers Oil & Propane    $3.339

Selectman Kemp MOVED to award the bid to Dead River Company for the supply of No. 2 fuel oil and service maintenance for the 2014-2015 heating season.  SECOND:  Chairman Matson.  VOTE:  Unanimous.

Mr. Nolan requested a list of the town facilities, how much oil is in the tanks, and the condition of the tanks.

5:20    John C. Callahan, Jr., 211 South Main Street
Mr. Callahan is seeking a repair of the culvert at the base of his driveway.  He said it has been an ongoing problem for many years.  Due to the past history, Mr. Callahan is asking for an exception to RSA 236:13 VI which specifies that property owners have responsibility for the adequacy of the access and any grades, culverts, or other structure pertaining to such access, whether or not located within the public right of way.  Mr. Callahan has made repairs to the side of his driveway where it collapsed.  The Selectmen said the maintenance of the culvert has always been Mr. Callahan’s responsibility; the statute wasn’t upheld.  It has been two years since the last time the town repaired the culvert.  He said it has ruined his driveway.  He requested that the culvert be repaired correctly.

Selectman Nadeau MOVED to table discussion until the Selectmen have inspected the culvert.  SECOND:  Selectman Kemp.  VOTE:  Unanimous.

The Selectmen will meet with Mr. Callahan to inspect the culvert at the close of the Selectmen’s Meeting.

5:35    Chairman Matson MOVED to go into Executive Session pursuant to RSA91-A:2 I (c), for the purpose of discussing a legal issue, and to seal any minutes relative thereto.  SECOND:  Selectman Kemp. VOTE:  Unanimous.

6:00    Darryl Meattey, Surrell Accessories, Inc.
The Grand Opening at the new location, 198 North Main Street, will be in October.  Mr. Meattey submitted a Sign Permit, 6’x4’, two-sided, wood construction, to be placed on the lawn.  The Selectmen provided contact information for John Kallfelz, District 4 Highway Maintenance Engineer, for DOT requirements.

Chairman Matson MOVED to approve the Sign Permit.  SECOND:  Selectman Kemp. VOTE:  Unanimous.

6:30    Police Chief David Ellis
Chairman Matson said Meghan Foley from the Keene Sentinel is doing an article on police chief’s contracts in Cheshire County.  Chief Ellis accepted the Police Chief’s position, January 2014, without a contract.

Bruce Summers, Worldwide Computer Solutions, quoted $6,500.00 to load all the programs properly in the computers in the Police Station.  Chief Ellis will forward the quote to review.

Chief Ellis is scheduling another concert on the Town Common on September 27th during the build a scarecrow event.  He is also looking into a call box to be mounted outside the Police Station which could be used to dial dispatch.  The cost is approximately $480.00.

6:50    Gary Lang
Mr. Lang is concerned with the timber cut the Selectmen have authorized on town property located off Mackey Road, an 11.0 acre parcel, Map 36 Lot 2.  The deed to the Town of Troy was recorded at the Registry of Deeds on May 18, 1983.

The Selectmen encouraged Mr. Lang to bring in any deeds and/or surveys he may have to be forwarded to the map company, Cartographic Associates.

Other Business:
Selectman Nadeau requested that Mrs. Satas post the Planning Board clerk’s position again.  The Selectmen will work on a job description for the Code Enforcement Officer.  Mrs. Satas will contact the Local Government Center, Human Resources Department, for sample job descriptions.

Chairman Matson MOVED to request that Helping Hand not use Kimball Hall for the distribution of holiday food boxes for Thanksgiving or Christmas.  SECOND:  Selectman Kemp.  VOTE:  Unanimous.

Selectman Nadeau MOVED to close Kimball Hall by October 1st.  SECOND:  Chairman Matson.  VOTE:  Unanimous.

Chairman Matson will talk to Kathy Marrotte about the Historical Society.

Selectman Nadeau MOVED to place an article on the 2015 Town Warrant to see if the town wants to adopt a policy on permitting buildings on Class VI or private roads.  SECOND:  Selectman Kemp. VOTE:  Unanimous.

Selectman Nadeau reminded the board that there is a Planning Board meeting September 17th at which a draft version of the NH Route 12 Corridor Study will be presented by Southwest Region Planning Commission.

Chairman Matson MOVED to adjourn the meeting at 7:15 p.m.  SECOND:  Selectman Kemp.  VOTE:  Unanimous.

Cynthia N. Satas
Administrative Assistant

TROY SELECT BOARD:

William T. Matson

Gideon L. Nadeau, Sr.

Robert J. Kemp, Jr.