May 2013 Trustee Minutes

May 2013 Trustee Minutes
Gay – Kimball Library
Board of Trustees Meeting
May 1, 2013

Members present: Yvonne Peters, Allan Bailey, Charleen Hoefsmit
Also: Catherine Callegari – Librarian and Tom Matson – Selectman

Treasurer’s Report: Checking – $8,152, Fines – $665.00, Memorial Fund – $200.00, Petty Cash – $468.00.
Grand Total: $9,485.00
Librarian’s Report: Door Count: 1,255, Circulation: 2,057, Computer Usage: 91, New Patrons: 5
Old Business:
·         Turns out that the Electrical work requested by the Select Board was paid for by the Library at a cost of $500.00.
·         The decision to compare rates for seasonal labor costs was tabled until after the Book Sale.
·         “Lunch at the Library” was a success, with a slightly higher attendance than last time.  All food was donated and greatly enjoyed.
·         Eighty bags of popcorn from White Mountain Kettle Corn in Henniker, NH were procured by Catherine to be used as incentives for the Summer Reading Program.
·         It was confirmed that Yvonne Peters will be the School’s liaison for the Critters & Creatures program on July 20th to be held at the school.  She will also consider hosting scrap-booking get togethers this summer.
·         The Trustee voted to allow Catherine will gather quotes for the 2012 Warrant Article for window replacement and painting.  She will choose the best estimate and assign a work date.

New Business:
·         Selectman Tom Matson discussed the merits of the Cheshire County Trustee Program: free labor/we pay for supplies only.  The librarian will monitor the success of the program as it is used to make Town Hall repairs and revisit the topic.
·         Current checkouts for the telescope made evident the need for a carrying basket and a check-in/check-out list for the accessories.
·         A publicity offer from WEEY Sports Radio was voted out due to cheaper and more effective options.
·         The October Book Sale will be moved to October 4th and 5th, due to scheduling conflicts.

Meeting was adjourned at 7:05 pm.  Next meeting will be held on June 5th, 2013 @ 6:00 pm.