Board of Trustees Meeting April 4, 2018

Gay-Kimball Library
Board of Trustees Meeting April 4, 2018

Members Present: Jacque Sendrowski, Charleen Hoefsmit, Rebecca Hackler and Library Director Catherine Callegari

Meeting called to order at 4:02 pm
Motion was made to accept the March 9th trustee meeting minutes as written – seconded and passed.

Treasurer’s report – Total Library accounts 9,679
Checking 8,961 Memorial Fund 353
Fines 38 Petty Cash 327

Librarian’s Statistics
Door count 800 Meeting Room usage 12
Circulation 1,434 Computer Usage 45
New Patrons 4

Highlights- Activities/ Events
10th annual Lunch at the Library- Saturday, April 14 at 12pm- featuring soup, bread and beverages

Spring Book sale Friday & Saturday , May 25 & 26- volunteers needed to categorize the books and work the sale. Jacque advised the trustees participate. More details on assignments as we get closer.

Snap Circuits and Lego’s continue to attract a welcomed youth group to the Library.

Pushing the Limits- Tuesday, May 15 at 6pm Rural Gateway Grant will host a STEM based book group working in partnership with the Harris Center.

Books for Bikes- winter reading program raffle. The Masons of Peterborough are donating the two bikes.

Library Marketing- posting more information in the Monadnock Calendar and ELF Sentinel edition

United Way Early literacy coalition- 6 family themed book backpacks kits for weekly check out – these have been a big hit following the announcement / article in the Troy Town newsletter

Old Business
Charleen will coordinate with Becky to have the TD Bank signature cards updated
Jacque requested a Trustee job summary and a manual/policy to be completed. Purpose is for all new members have a clear understanding of their roles and responsibilities. In addition, this will benefit the new trustees during their on-boarding process.

The replacement LED lights for the children’s area passed the town warrant article and will scheduled.

New Business
Catherine attended the Library advocacy boot camp & PLA on March 20-24- she was able to ship 50 free books for just the cost of postage. Shipped 44 lbs of books for $74.00 or $ 1.48 each to ship. The books consisted of 11 adult, 14 juvenile, 5 teen, 20 ARC- advance reader copies

Consensus to continue with the meeting times and dates as is- the first weds of each month at 4:00 unless we need to reschedule do to personal calendar conflicts

Role assignments: Jacque- President/ Chairman, Charleen -Treasurer and Becky -Secretary
Roles primarily change only when new trustees join the board – not customary to rotate roles

Technology- Catherine was able to purchase mini PC’s at a value price of 100.00 each. These mini PC’s are needed equipment as many of the laptops are older models. Hopefully with grant money, we can purchase several more including one for the meeting room projection station.

The oil tank is at 1/3 full, Annie the selectmen’s assistant will be consulted on the protocol for contacting the oil company for a scheduled delivery. The town has a contracted price with one vendor.

Stewart Harris has offered to build a picnic table for the Mill Street side of the Library property for just the cost of materials. Jacque and her husband generously offered to pay for the materials. The picnic table will be for public use and will be engraved with a library quote.

No Selectmen’s update
No public comments

Meeting Adjourned 5:25 pm
Next meeting: Wednesday- May 9, 2018 @ 4pm

Rebecca Hackler
GKL Trustee