Gay-Kimball Library

Board of Trustees Meeting

November 4, 2008 at 7pm

 Present: Kathy Marrotte, Beth Richardson, Evan John, Catherine Callegari

The minutes from the previous meeting were read and approved.

 Treasurer's Report: Catherine reported that there is $2310. in the account, though recent book purchase has reduced the amount somewhat.  There is about $500 in the fine account, and $5. in the Memorial Fund.

 Librarian's Report: The door count was 1495, up from 1341 last year. 23 new patrons were signed up.  The computers were used 181 times, down from 289 last year. 2244 items were circulated, up from 2171 last year.

Old Business:

 The October book sale was a success.  Beautiful weather helped. We made about $800. The touch up painting, and handrail painting has been done.

New Business:

 The library will be closed Veteran's day, Thanksgiving, Christmas eve and Christmas day, New Years day. The library will close 5pm Thanksgiving eve and New Year's eve.

Catherine will be away from December 16 to January 5.

The Picturing America posters are up in the main room and in the meeting room.  They look great.

A Canon Image Class MF6540 photocopier has been purchased.  It can do double sided printing and may be used as a networked printer in the future.

The magazine rack has been brought from Guilford and is in place.

The Trustees will meet on 11/24 from 5:30-6:15 with the Selectmen, and on 12/16 at 7:45 with the Budget Committee.

The fax charge will be raised in 2009 to $1/page for all faxes outgoing and incoming.  Currently it's $.25/page for local calls and $1 for long distance. 

 Catherine shared a budget worksheet with the Board.  She is still waiting to get some info from Cindy so she can project certain costs. Don Upton has yet to provide the Trust Fund amount for next year.  She is hoping the figure will be at least $7000, but it may be less.

 Catherine shared an interesting time value chart on library resources. The Board suggested she post it on the website.

 The Board spoke briefly about the Capital Reserve Fund issue.  We currently have an expendable trust which functions the same way as a Capital Reserve Fund including being able to add funds to it.  RSA 35:1c and RSA 35:5 provide the legal details.  Some areas where the money could be spent inlcude roof and window replacement.  

 The next regular meeting will take place December 4 at 7pm.

 The meeting was closed at 8:15pm.