Gay-Kimball Library

Board of Trustees Meeting

February 4, 2010

Present: Catherine Callegari, Beth Richardson, Cathy Marrotte, Evan John

The board voted to approve the minutes from the last meeting.

Treasurer's Report: There is $1,139 in the checking account, $320 in the fine account, $70 in the memorial fund, and $363 in petty cash for a total of $1,772.

Librarian's Report: The door count for the past month was up, circulation was down as was computer usage and there were 6 new patrons.

Old Business:

1.       Budget: we reviewed the budget one last time and talked about the public hearing. We reviewed spending for the year and how we did compared to what Catherine budgeted for Library spending.

2.       Building Maintenance: Stewart Harris is the new janitor for the Library. He has offered to so small jobs and will do bigger work on a contracted basis. We talked about a building maintenance plan. There is rust in the bathroom water as it goes from cold to warm. There is an issue with ice dams forming over the book drop which is not only dangerous, it could be deadly. There was a lengthy discussion about moving the book drop vs. buying an exterior book drop. We talked about what we could do to the roof (ie: awning, flashing etc) and if the Library is a town building. Catherine will inquire as to what the rules are regarding additions to etc. to town buildings. The font wall is leaking and there is likely mold behind it. This is something Stewart could look into. The rugs need to be cleaned. The building needs to be power-washed. We discussed having a professional building inspection done and then moving forward from there.

3.       Paws to Read: The program is going well. The photographer has sent Catherine additional photos and she will be posting them to the Library website.

New Business:

1.       Trustee Terms: Beth's term expires this year. Beth was not aware of this and therefore missed the deadline to apply for a second term. She can be written in on the ballots, appointed and then run again next year.

2.       Hot Soup Social:  The Hot Soup Social will be held on Saturday March 13^th from 12-2pm. Sunflowers' Café, and the Inn at East Hill Farm have donated soup. Eva's Bakery will donate bread. The Minute Mart is donating beverages and Catherine has put in a request to Hannaford's for paper products.

3.       Summer Reading Program: Catherine has booked a magician for July 24^th at 11:00am. The cost is $375. Catherine will be attending next week's PTO meeting to ask if they would consider sharing the cost.

4.       Food for Fines: Food for Fines is running 2 weeks this session, from January 25^th until February 8^th. All food will be donated to the Community Kitchen.

5.       Automation system: Infocenter is having some troubles, and within the next few years the company who issues it will no longer be supporting it. We talked about how we would like to deal with this. There is $4,203 in the expendable trust which could be used for maintenance and equipment. As this is software to run the Library, we feel it falls under equipment. We believe we need to put in a warrant for next year's Town Meeting to be able to spend this. We would also like to put in a warrant article to add money into that trust every year.

6.       Public Comments: there were no public available for comments

The next meeting will be held on Thursday March 4^th at 7:00pm.

Submitted by Beth Richardson