Gay-Kimball Library

Board of Trustees Meeting Minutes

March 4, 2010

Members Present:  Beth Richardson, Kathy Marrotte, Evan John; Catherine Callegari, Librarian

 Minutes of the last meeting were approved.

 Treasurer's Report: Checking-$462.00; Fines-$313.00; Memorial Fund: $70.00; Petty Cash-$434.00

                                Grand Total: $1279.00.

 Librarian's Report: Door Count-1083 (1162); Circulation-1897 (1976); Computer Usage-153 (159); New Patrons-7

 Old Business:

 Don Upton indicated that this year's library trust fund amount is $9673.00, up from $5700.00 in 2009.  We are hoping the check will arrive soon.   

 Catherine is investigating whether the book drop can be relocated to a spot under the window to the right side of the entrance.  In light of the need to upgrade the library's circulation/inventory software system, the building inspection will probably have to wait until to next year.

 The Trustees voted to move $500.00 from the contracted services account to the appropriations budget, effective immediately.

 The Hot Soup Social for Sat. March 13 is scheduled from 12-2pm. Catherine feels she can handle the event with the resources she has plus Beth's crockpots.  

 ByWater automation consortium:  Marlborough has withdrawn from the group, Chesterfield has joined.  Fitzwilliam and Jaffrey remain on board. We'll know the second week of March if the four libraries sign on and move forward. 

 New Business:

 Catherine has arranged for a cataloging party March 12-15. 14 people have signed up to help, consisting mostly of active area librarians. She purchased 6 barcode scanners to speed up the process.

 There were no public comments.

 Next Meeting: Thursday April 1, 2010 7pm