Gay-Kimball Library

Board of Trustees Meeting

September 6, 2007

Stats:

The door counts for July and August were approximately the same as for last year. 13 audio books were downloaded in July, and 20 in August. In July, 35 tumble books were viewed, and 18 were viewed in August. There is roughly $3,973 in the account. We did receive our appropriation from the town. We have about 34% of our town budget left to spend, which is about what we will need for the rest of the year. Computer usage in July was 190, and 273 in August. Catherine has been using the circulation computer as a 15 minute stand up computer on occasion.

Old Business:

1. Catherine overheard someone in the post office discussing how fabulous the town librarian is. (we agree)

2. Beth did some looking into the coffee at the library situation, although not as much as she had hoped, as she forgot all about the project over the summer. Jan will call Laidlaw and see what service they use.

3. We discussed a building maintenance plan. We have painting that needs to be done, cracks in the children's room, windows that need replacing. We could write a 10 year plan and then revisit it every 5 years or so. This way we could approach the Budget Committee with needs for the next year and have them be part of the budget.

New Business:

1. We have set up a new fund entitled "Elaine Shubert Memorial Fund" Elaine passed away, and asked in lieu of flowers etc that donations be made to the library. So far we have been given $5, 660. Her husband offered us a gift of $5,000 and we accepted $4,950. You need to have a public hearing to receive gifts $5,000 or more. We had a discussion as to some things we could use this money for, such as: upgrading the internet service from $40 to $80 so we could list the catalogue online, landscaping, a new dolly for moving book sale books, new magazine rack, staff conferences etc. etc.

2. There will be a Library Trustee Orientation in Dublin at the Public Library on Wednesday October 17^th.

3. Personnel: Diane is no longer with the library. Kristen is happy to pick up her Saturday hours. The Town Hall is interested in having Kristen work 7 hours for them, on top of the 24 hours she works for the library which will create an insurance issue.

4. Catherine will pay for her American Library Association membership and the library will reimburse her. The cost is $79.

5. We need coverage on September 20^th from 6:30-7:30. Eileen will be happy to take care of this.

6. Maintenance: We discussed cleaning up the area next to the door in the spring, including how to take care of the weed situation. Also, the book drop is in need of an enclosure, or something, to prevent the buildup of ice in the winter.

7. There were no public comments.

The next meeting will be held on Thursday October 4^th at 7:00pm.