Board of Trustees Meeting

January 11, 2007

The meeting opened with a review of the minutes from the previous meeting followed by the Treasurer's report and the Librarian's report. Catherine was able to give us an overview of the year 2006 which was quite impressive.

Old Business:

1.     Harold Fixed the Front Door. After much discussion about general repairs around the library, we have decided to hire Harold on as our "Handyman."

2.     Website Stuff:

a.     The URL still links to the old website that Neal worked on.

b.     The new website is slated to be finished by the end of February.

c.      Catherine has purchased webhosting from Go Daddy for $6.99 a month.

3.     Fine Money: There is still much discussion about what to do with the fine monies. The law doesn't allow for us to mix it with the general library funds. We discussed in depth opening up a savings account at the bank. Jan will look into this more and we will discuss it again at our February meeting.

4.     Computer Usage: The computer is getting used a LOT. There has been discussion about adding a third computer to the library; the question is where to put it. We have decided that it would be in the best interest of space and security to put a laptop next to the catalog counter. It would be a 15 minute stand-up computer for the purpose of "those quick things" that you need to do but don't have to take up a sitting computer for. When not in use it could also be a second catalog computer and be used to download audio books. We will keep our eyes open for an inexpensive laptop that comes with wireless access.

New Business:

1.     Our DVD rack is FULL. Fran Melone is going to build a new case to match the other one and charge us $100.

2.     We had a lengthy discussion about doing a community assessment. The last one was done many years ago. This will help us determine if we are meeting the needs of our town. This involves surveys, phone calls etc.  It was decided that this is something we would like to pursue.

3.     There is a Community Impact Grant that we can apply for to pay for someone to do the community assessment for us. Catherine will attend a meeting in Peterborough about this and apply for the grant. The deadline is March 1^st. We will also apply for a Libri Foundation Grant. This grant is similar to the Cliff's Grant we received last year and provides money to purchase Children's books.

4.     We spent some time discussing vacation rollovers and how to go about dealing with days that aren't used and holiday's.

5.     After a lengthy discussion about getting Catherine to be more efficient during her hours at the library, we decided that we split the cost of purchasing a DSL line for her house. Catherine would be able to attend to certain library business at home, and do more "library" things while at work. Catherine will make the arrangements and pay for it, and the library will reimburse her for half the cost.

The next Board of Trustees meeting will be held on February 1, 2007 at 7:00pm.