SELECT BOARD MEETING MINUTES 11/3/2015

TOWN OF TROY

Tuesday, November 3, 2015 4:00 p.m.

Selectmen Present: Allan Bailey, and William T. Matson

                                                                       

Selectmen Matson called the meeting to order at 4:00 p.m.

Selectmen Bailey MOVED to accept Selectmen Meeting Minutes from October 26, 2015 SECOND Selectmen Matson VOTE unanimous

4:00 pm Jim Dicey, Budgets for Highway Dept, Transfer Station, Cemetery Dept – Selectmen Matson asked when do we get the income report for the Transfer Station. Mr. Dicey stated it usually comes in the 2nd or 3rd week in December. Mr. Dicey stated he increased a few items on the budget only $11,500 more than last years. Mr. Dicey stated there isn’t many changes to the Cemetery budget. Mr. Dicey stated he would like to repair the roads in the Cemetery but that money will come from a different fund. Mr. Dicey would like to add some line items to the Highway Dept Budget to be able to show more of where the money is spent. Mr. Dicey made some changes to the Highway budget. Mr. Dicey spoke with the asphalt company about doing Richmond Rd next year and the quote is $180,000 – $200,000. Mr. Dicey talked about the capital reserve fund that was set up 5 years ago and only put $5000 into it. Selectmen Matson suggested we put $100,000 in the capital reserve fund this year and next year put in $100,000 then have Richmond Rd redone. Mr. Dicey stated that he received a quote for a hydraulic tag-a-long sweeper and that the cost of this would come from the capital reserve fund also.   Selectmen Bailey asked why there were 2 line items one for sand & gravel and 1 just for sand. Mr. Dicey stated that the line item for sand & gravel should only be gravel. Mr. Dicey asked the Selectmen about raises for the employees. Selectmen Matson suggested that if Mr. Dicey thinks that he and his employees should have raises then he should put it in his budget. Selectmen Bailey stated since raises weren’t given last year then a small raise should be done this year. Selectmen Matson told Mr. Dicey to come back with suggested raises.   Mr. Dicey asked the board what he should do about the 07 Dodge that he put up for bid and did not receive any bids for. Selectmen Matson stated to just sell it.

4:50 pm Marcy Johnson, Town Clerks Budget – Mrs. Johnson stated there aren’t many changes to the budget. Selectmen Matson mentioned to Mrs. Johnson that the Select Board is telling each department head that if they think that salaries should be increased that they should put it in their budget. Mrs. Johnson stated that she increased her line item for travel because of the TD Bank closing here in town. Selectmen Matson asked about who does the election budget. Mrs. Johnson stated that as of now no one is doing it. Mrs. Johnson told the Select Board that she will discuss with Ralph Heald tomorrow about the election budget.

Selectmen Matson stated that a Financial Policy should be set in place now that the TD Bank is closing. Selectmen Matson stated that this Policy should come from Mrs. Johnson, Mrs. Fox, and Janet McCullough.

Selectman Bailey stated we should get job descriptions in place. Mrs. Fox’s job description should be the first one to be completed. Once Mrs. Fox’s job description is completed we can use that as a template to do the others.

Mrs. Fox explained the phone situation with the Select Board. Kimball Hall would like a phone line and internet. Mrs. Fox explained that she called Fairpoint to find out how much for phone line in

Kimball Hall. During the same call Mrs. Fox asked Fairpoint if it would save the Town money to not have to dial 9 to call out. Fairpoint stated they could get rid of that feature and each line in town would cost $41 a month and also we would get 8 features such as call forwards, call waiting, caller id, call blocking, etc. Selectmen Matson MOVED to set Kimball Hall up with Vonage for phone and Argent for internet for next year SECOND Selectmen Bailey VOTE unanimous

Mrs. Fox brought up that Chief Ellis had asked if we could put a lock on the Pelto’s Barn property and also on the Rental property. Selectmen Matson MOVED to have Jim Dicey put a lock on the Pelto’s Barn property and also the rental property SECOND Selectmen Bailey VOTE unanimous

5:30 pm Todd Carter, Fire Dept. Budget – Mr. Carter stated that there are really no big changes to the budget. Mr. Carter explained to the Select Board that they are waiting to hear back on the 50/50 grant to see if they will use the money from the Forestry Budget to match the grant so they can get hose fittings.

Gary Lang vs. Town of Troy – The Select Board needs to meet with Mr. Lang and try to resolve the abatement issue. Selectmen Matson MOVED to have Mrs. Fox schedule to meet with Mr. Lang at the Selectmen’s earliest convenience. SECOND Selectmen Bailey VOTE unanimous

Bid from DA Brothers for fire doors at the Community Center. Selectmen Matson said to forward to the Recreation Committee.

Selectmen Matson MOVED to talk about Bruce Summers recommendations about Computers for next year’s budget at the next meeting SECOND Selectmen Bailey VOTE unanimous

Selectmen Matson MOVED to have Mrs. Fox get with Mrs. Johnson and see exactly all costs that are owed for the Pelto’s Barn Property so we can proceed to arrange to meet with Jim St. Jean Auctioneers in 2 weeks SECOND Selectmen Bailey VOTE unanimous

Mrs. Fox brought up the Town owned property again. The Select Board stated to put liability insurance on Lloyd and Quigley property.

Selectmen Matson MOVED to have Mrs. Fox draft a letter giving the Quigley’s 90 days to either repurchase their home or it will be going to auction SECOND Selectmen Bailey VOTE unanimous
Selectmen Matson MOVED to adjourn at 6:10 pm SECOND Selectmen Bailey VOTE unanimous

Alissa Fox

Administrative Assistant

TROY SELECT BOARD:

Howard M. Sheats, Jr. Chairman

William T. Matson.

Allan Bailey