SELECT BOARD MEETING MINUTES 7/27/15

TOWN OF TROY

Monday, July 27, 2015 5:00 p.m.

Selectmen Present: Howard M. Sheats, Jr., Gideon Nadeau Sr., and William T. Matson

                                                                                                                                               

Chairman Sheats called the meeting to order at 5:07 p.m.

Selectmen Matson MOVED to accept July 20, 2015 Selectmen Meeting minutes SECOND Selectmen Nadeau VOTE unanimous

Selectmen Nadeau MOVED to accept July 13, 2015 Selectmen Meeting minutes SECOND Selectmen Matson VOTE unanimous

5:09 pm – Herb Drugg, Zoning Board of Adjusters – The 18 Mill Street variance needs a limited provision for the 5th unit. The apartment building was used before the zoning ordinances so it was grandfathered in. Mr. Greiner does not qualify for a variance. Selectmen Nadeau TABLED till the variance comes into Mr. Drugg SECOND Selectmen Matson VOTE unanimous

5:21 pm – Janet McCullough, Petition on Roy Bros Oil – Selectmen Nadeau MOVED to call Roy Bros Oil and get slips from 2008 to 2014 on all oil paid for by the Town SECOND Selectmen Matson. Chairman Sheats asked who would be doing the audit because he thinks that a professional should be doing it. Chairman Sheats also asked what would be done if we did find out that there was misappropriations. Mrs. McCullough said the information would be handed over to the County Attorney’s Office. Selectmen Matson MOVED to have the administrative assistant, Alissa Fox do the audit SECOND Selectmen Nadeau VOTE 2 in favor 1 opposed

Chairman Sheats stated as far as the forensic audit goes when he went to court the day of Cynthia Satas sentencing it was said that the $10,000 was for a forensic audit but that was not what it was for. The $10,000 was to pay back the town for the money spent to hire MRI to come in. Mrs. McCullough stated that we can take out the $10,000 from the miscellaneous account and put into a 2220 account and we could use it for an audit. Selectmen Nadeau stated that if Mrs. Fox finds anything in the audit then we have funds available to use to have a professional take a look at it.

5:50 pm – Jon Collins – Mr. Collins asked about getting the magic jack for the community center instead of the Vonage that was recommended by Selectmen Matson. Mr. Collins said that it is only a $60 startup then $35 a year which will save money. The Selectmen told Mr. Collins that he can go ahead and get the magic jack. Mr. Collins has a concern with the everyday expenses being taken out of the budget. Mr. Collins was under the impression that it needs to come out of the other account that was set-up for the Community Center. Mr. Collins also thought that the janitor’s pay was to come out of a different account. Mr. Collins would like all of the Recreation Department’s paperwork to go through him for approval before it is paid. Mr. Collins questioned the Selectmen on why they denied his mileage and home office stipend. Selectmen Nadeau told Mr. Collins that he disagrees on a stipend for those items that it is a part of the job. Selectmen Nadeau states that mileage out of town should be reimbursable. Chairman Sheats recommended that Mr. Collins budget for these expenses on next year’s budget. Mr. Collins told the Select Board that the salaried position should be under so why not use that account to cover this stipend. Selectmen Matson stated that the money that the salaried position is under should be used to cover all the other line items that are over. Mr. Collins wanted to know who directs the janitor and the Select Board said that he should contact him when he wants him to clean.

6:25 pm – Bob Harkins – Mr. Harkins is concerned with the railroad station artifacts that seem to be missing. There are 2 old lanterns missing from the railroad station. The Select Board recommended Mr. Harkins to call and speak with Valerie Britton to see if she knew what happened to those. Mr. Harkins is concerned that nothing has been done with the railroad depot in 15 years. Mr. Harkins states that there is an old military highway some of it has been salvaged and it needs to be developed. Mr. Harkins is willing to work on this project to get it developed. Mr. Harkins also wanted to let the Select Board know that artifacts were being sold out of Kimball Hall last fall. The Select Board asked who was selling the artifact’s and Mr. Harkins stated that it was the Historical Society. Mr. Harkins has a print shop that he would like to give to the Historical Society but he wants to make sure that it won’t get sold. Selectmen Nadeau told him to get a provision stating that it is to never be sold. Mr. Harkins wanted to check with the Select Board to make sure dams in town are being taken care of. Mr. Harkins stated that the State has been ripping a lot of them down. The Select Board reassured him that the dams are being taken care of and the State has come down and inspected them. Mr. Harkins wanted to know if any other committee in town would like to do the Senior Breakfast with them because the seniors are getting burned out.

Town Halls Leaking Roof – Quotes came in from AJ Johnson, DA Brothers, and Guyer Roofing. Selectmen Nadeau suggested we take $30,000 – $35,000 out of the Emergency Funding in case of any rotting of the plywood or other unforeseen when the shingles are taken off. Selectmen Matson stated that we should get a price quote to include the steeple. The Selectmen would like Jim Dicey to check the steeple roof and see if it is a metal roof or not and if it needs replacing. TABLED to August 3, 2015

Amer Electric report on alarm system in Town Hall. Amer Electric stated that the alarms are over 20 years old and should all be replaced. The Select Board would like Jim Dicey to call Amer Electric and get quote to replace all of the alarms. Selectmen Matson MOVED to put the replacement of the alarms on the warrant for next year SECOND Selectmen Nadeau VOTE unanimous

Selectmen Nadeau stated that he came in on Thursday night and saw James Dunton buffing the floors. Selectmen Nadeau told him not to do anymore till he talked with the rest of the Select Board about possibly getting the tile floors replaced by putting it on next year’s budget. The Select Board agreed that we should get a quote on replacing the floor but that we should still have Mr. Dunton continue on buffing the floors.

Rebeckah Bullock – ADA Feasibility. TABLE till August 3, 2015 meeting

Pavilion Electrical Quotes – Selectmen Matson MOVED to put on next year’s budget SECOND Selectmen Nadeau for discussion. Selectmen Nadeau thinks that we should take the $600 out of the directors salary line item from the War Memorial Recreation Program TABLED till August 3, 2015 meeting

Postage Meter Invoice – Was brought to the Select Board that maybe it should be divided out into all the departments that use the postage machine the Select Board stated that it was not budgeted out for this year so it will be TABLED till next year’s budget

Kimball Hall, Floor damage – The Select Board needs to go to Kimball Hall and check out the damage to see what should be done with this problem.

Valerie Britton’s Complaint letter from July 19, 2015 in regards to the Community Center – The Select Board decided no response is necessary

TF Moran, Silica Pond Dam studies – The Select Board would like Mrs. Fox to call and find out if there is any additional cost for this or if it is included in what has already been paid. If not an additional cost then TF Moran can continue with the next step.

John Syrjamaki’s Final Check – The Select Board would like to meet with him next Monday, August 3, 2015 at 4:30 to do a walk thru of the sidewalks.

Selectmen Matson MOVED to adjourn at 7:47 pm SECOND Selectmen Nadeau VOTE: unanimous

TROY SELECT BOARD:

Alissa Fox, Administrative Assistant

Howard M. Sheats, Jr. Chairman

William T. Matson

Gideon L. Nadeau, Sr.