SELECT BOARD MEETING MINUTES
TOWN OF TROY
Monday, August 22, 2016 5:00 p.m.
Selectmen Present: Barbara Guelcher, Allan Bailey and William T. Matson
Selectmen Matson called the meeting to order at 5:05 p.m.
Selectmen Bailey MOVED to accept the Selectmen’s Meeting minutes from August 15, 2016 and SECOND Selectwomen Guelcher VOTE unanimous
Bob Norton – Recreation Committee, Robyn Hannett – Summer Recreation Director, Melissa Wilkes – Summer Recreation
Mrs. Hannett wanted to give her thoughts on what was a positive about the Summer Recreation Program. Mrs. Hannett stated that she had a lot of good feedback from the parents, the biking, swimming, cooking to incorporate nutrition, worked with the library, magic show, reptile show, ecology, art every day, talent shows.
Mrs. Wilkes feels the healthy food, art, physical exercise, and bringing the community in was all positive for the Summer Recreation Program.
Chairman Matson asked were two head directors enough for the program? Mrs. Hannett stated that there needs to be more thorough hiring of the staff. They had an average of 30 children and two weeks out of the program there were 45 children.
Selectwoman Guelcher asked to hear what the negative points were of the program.
Mrs. Hannett stated that there needs to be more time to train the staff.
Mr. Norton stated that it has been discussed with Mrs. Hannett about advertising early. Hiring and training needs to be done sooner rather than waiting till the program is about to start.
Selectmen Bailey asked when the planning for next year start is.
Mrs. Hannett stated that they want to start planning in January.
Chairman Matson suggested to start planning the budget, maybe get some programs for school vacations.
Selectwoman Guelcher suggested that we look at the area colleges and see if we can get interns to be counselors for the Summer Program next year. Selectwoman Guelcher also suggested that there should be one counselor with the same amount children in each group every day, have a little more structure, and older counselors.
Chairman Matson asked Mrs. Hannett, Mr. Norton, and Mrs. Wilks if they thought that the fencing around the property was adequate. Everyone agreed that it was.
Chairman Matson also stated that some organization needed to be taken care of such as cubies for the children to put their belongings into. Also, would like to see less use of the kitchen.
Selectmen Bailey asked Mrs. Hannett how far in advance does she plan her schedule. Mrs. Hannett stated that she does it weekly and that she sent out newsletters to the parents.
Chairman Matson asked Alissa Fox to go through the War Memorial budget and estimate costs for rest of the year.
Chairman Matson suggested he would like to see a garden done next year.
Selectwoman Guelcher stated that the budget needs to offset what comes in from the Summer Recreation Program so that the tax payers see that the cost is being offset.
Selectmen Bailey told Mr. Norton that is was best if the Recreation Budget be separated from the War Memorial Budget and that should be discussed in the future.
A Town resident lost her job in March and couldn’t keep up with the pay agreement that was made back in January. The resident is still looking for a job. The resident stated that she has $4000 today to get current on the pay agreement and that if they accept it that she will continue to pay $150 a week till it is paid off. Chairman Matson MOVED to accept the $4000 payment today and accept payments of $600 a month with no modifications SECOND Selectmen Bailey VOTE 2 yes 1 oppose
Letter from a citizen requesting that his name be removed from the Selectmen’s Meeting Minutes from June 8, 2015. Selectwoman Guelcher MOVED to have Mrs. Fox write him an email and let him know that it is public knowledge and it can’t be removed SECOND Selectmen Bailey VOTE unanimous
Letters from Primex on locking in premiums on workers comp and liability insurance – Chairman Matson wants Mrs. Fox to look over and give recommendations.
Recognition from University of New Hampshire for James Dicey attainment of the status of Safety Champion in their Roads Scholar Program. Selectmen Bailey will write a letter to Mr. Dicey.
Pavilion Insurance – Letter from Primex. Chairman Matson MOVED to not require insurance certificate for use of pavilion SECOND Selectmen Bailey VOTE unanimous Chairman Matson asked to give Tulip Insurance Program information out with Community Center rental application.
Arleigh Green – Donation of land at Map 22 Lot 5 – Mrs. Fox call Mrs. Green and let her know there was a mistake on the address she gave us for the property and make sure she understands the correct piece of property.
Michael Finley – Mr. Finley is here on behalf of Patricia Hunters property Map 20 Lot 6. Mr. Finley states that the lot was unbuildable since 2004. Mr. Finley would like to see the easement for the water and sewer. Chairman Matson stated that the Hunters need to get State permission for the driveway because that is a State road. Selectmen Bailey stated that the Hunters need to go to the Zoning Board of Adjusters to get variance and driveway cut is from the State. Chairman
Matson stated that they will need to get driveway approval, septic approval and then go to the Zoning Board of Adjusters because it is a non-conforming lot.
Both Public Hearings are next week – OHRV ordinance and Gift acceptance
Draft Ambulance Billing Policy – Selectmen Bailey MOVE to accept the Ambulance Billing Policy SECOND Selectwoman Guelcher VOTE unanimous
Granite Street Turnaround – Mrs. Fox ask Mr. Dicey if he has heard from Meridian on the plans for the turnaround at the end of Granite Street.
Selectwoman Guelcher has some issues with the electric on the common she will meet with Mr. Dicey this week.
Selectmen Bailey MOVED to adjourn at 7:10 pm SECOND Selectwoman Guelcher VOTE unanimous