Select Board Minutes: November 21, 2016

SELECT BOARD MEETING  MINUTES

TOWN OF TROY

Monday, November 21, 2016 5:00 p.m.

Selectmen Present:  Barbara Guelcher, Allan Bailey and William T. Matson

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Selectmen Matson called the meeting to order at 5:00 p.m.

Present: Richard Wright, Darlene Harris, Stewart Harris, Jim Dicey, Chief Dave Ellis

Selectmen Bailey MOVED to accept the Selectmen’s Meeting minutes from November 14, 2016 SECOND Selectwoman Guelcher VOTE unanimous

Jim Dicey, Update on SEP Community Center – room divider is fixed.  The Tile will be fixed, the gouge on the floor will be fixed.  Peter Paul will be paying for the 2×4 grate for in front of the entrance door.  The doors were within code when the building was built. There is 3 doors to exit in the building so the front doors were not an issue. Dan Lang at DA Brothers is contacting the Fire Marshal to inspect the building. Chairman Matson stated that there was 6 wheelchair residents that came in on Election Day and had no issues with getting in and out of the building.  A ballot was delivered to a resident in a car in the parking lot and another ballot was delivered to the hospital.  All residents with disabilities were taken care of.  Chairman Matson states that all of the concerns with the SEP Community Center were known about but are being noted for the complaint by Bob Norton and Janet McCullough. Mr. Dicey would like to order propane for the SEP Community Center but the budget is already over for the year. Mr. Dicey wants permission from the Select Board to order the propane. Selectmen Bailey MOVED to allow Mr. Dicey to order 200 gallons of propane for the SEP Community Center SECOND Selectwoman Guelcher VOTE unanimous                                      

Richard Wright – Chairman Matson asked Mr. Wright what brought him to the Select Board meeting. Mr. Wright stated that Troy has the highest property tax rate in the state.  Mr. Wright would like to observe.  Selectwoman Guelcher stated that Mr. Wright should go to the School Budget Committee meetings.  

Stewart Harris – Mr. Harris asked if the Departments do their own budgets. Chairman Matson stated that the department heads do their budget and present to the Select Board for discussion and then go to the budget committee.

Selectmen Bailey stated that our property tax bills are made up of 58% from the school portion and the Town portion is 28%.

Jessica Benner Complaint – Chairman Matson MOVED to allow Chief Ellis to run overtime to be out early in the morning to follow up to see what time MDS is emptying dumpsters SECOND Selectmen Bailey VOTE unanimous

Marty Barry, Sheila Ames from the Conservation Commission – Mr. Barry stated that now that the commission has received the property on Barrett St and are in the process of creating a pollinator park they would like to add to their budget to buy plants and signs. The Commission would like to up their budget to $4000. Chairman Matson suggests to go to the budget committee and tell them and be prepared to be shot down.  Chairman Matson thinks that the Conservation Commission should do some fundraisers to raise the money.  Chairman Matson MOVED to support the $1800 increase to the Conservation Commissions budget to purchase plants and signs for the pollinator park SECOND Selectmen Bailey VOTE unanimous

Lynn Smith, Kathy Marrotte from the Historical Society – Mrs. Marrotte would like some money from the bequest for repairs to Kimball Hall. The Select Board asked how much they are asking for.  Mrs. Marrotte stated that $60,000 would get the repairs done.  Chairman Matson stated that money will be put into the Capital Reserves for Town Buildings and suggested that the Historical Society put in a warrant article to see if they can get it approved at Town Meeting.

Lynn Smith from Troy Town News – Mrs. Smith would like to see if she could get $5500 from the bequest money for the Troy Town News.  Mrs. Smith states that it costs $550 a month for printing and postage for the Troy Town News. Selectmen Bailey states that they can’t give money to Troy Town News because we are not legally allowed.  Selectmen Bailey states that the Town can only give money if it is a service that is being provided for the Town that is required to be provided by the Town.

Rhonda Sheats, Justin Frasier from Troy Water Sewer Department – Chairman Matson MOVED to recommend the Troy Water Sewer budget to the budget committee SECOND Selectmen Bailey VOTE unanimous

Selectmen Bailey would like to move the Supervisors of the Checklist and the Moderator line items out of the Selectmen’s Budget and put them under the Elections and Registrations budget. Chairman Matson MOVED to have Mrs. Fox research with the DRA to see if the Supervisors of the Checklist and the Moderator line items can be moved out of the Selectmen’s Budget and into the Elections and Registration budget SECOND Selectmen Bailey VOTE unanimous

Elections Budget – reviewed payroll Selectmen Bailey MOVED to recommend the budget with the changes to the budget committee SECOND Chairman Matson VOTE unanimous  Selectmen Bailey MOVED to move the Supervisors of the Checklist and Moderator to the Elections and Registrations line if the DRA allows SECOND Chairman Matson VOTE unanimous

Email from Janet McCullough to the DRA – reviewed

Email from Attorney Little in regards to Ambulance – reviewed and Mrs. Fox will send email.

School Payment – Chairman Matson recommends we pay every 6 months.  Selectmen Bailey and Chairman Matson attended the School meeting in Roxbury on November 15, 2016 gave update to Selectwoman Guelcher.

Chairman Matson MOVED to have Mrs. Fox cut a check for $5000 to the Troy Festivals Committee, $5000 to the Historical Society and $10000 to the Railroad Committee out of the bequest   SECOND Selectmen Bailey VOTE unanimous 

Selectmen Bailey MOVED to adjourn at 7:15 pm SECOND Chairman Matson VOTE unanimous