March 2015 Trustee Minutes

Gay-Kimball Library

Board of Trustees Meeting

March 12, 2015 – at 4:00 pm

Members Present: Yvonne Peters, Allan Bailey, Charleen Hoefsmit

Also: Catherine Callegari – Librarian

Treasurer’s Report: Checking – $8,160, Fines -$383, Memorial Fund – $404, Petty Cash – $517

Grand Total: $9,464

Librarian’s Report: Door Count: 895, Circulation: 1,552, Computer Usage: 93, New Patrons: 7

Old Business:

  • The Library Budget is on schedule. Information on the Town Budget may be available in time for April’s meeting.
  • The first invoice from Fairpoint has been received. Internet charges listed in error will be fixed. Catherine confirmed the switch to Fairpoint will indeed represent ongoing savings.
  • The 2015 Letter of Understanding has been signed by the Trustees and will go to Tom Matson for Selectman signatures.
  • The “Library Needs Your Help” fundraiser has raised $700.00  (to date)  towards the purchase of books on the 50 states. Troy Elementary School’s State Expo will benefit greatly from these efforts.


New Business:

  • The ceiling leak in the meeting room was repaired using spare tiles in storage. Snow was removed from the roof at a cost of $650.00.
  • Trustees voted “yes” to using the $600.00 in the Expendable Trust (available for building and repair use) towards payment of the $650.00 snow removal fee.
  • “Lunch at the Library” is scheduled for Saturday, April 4th from 12:00 to 2:00 pm.
  • The Summer Reading Program will host “North American Birds of Prey” ( featuring live owls, hawks, etc) on Saturday, July 18th at Troy Elementary School staring at 11:00 am.
  • The Trustees voted “yes” to offering the Marlborough Frost Free Library $150.00 towards a joint program with Troy – “Zoo Wildlife Encounter”.
  • Catherine is considering ideas for the Town Bicentennial. Some ideas discussed included a display in the glass case, an historical presentation for the adults, and, perhaps, a decorated book cart for the parade for the children of all ages to enjoy.
  • Allan will be scanning an historical document written by a traveler to Troy in 1883.  The document may be used in the Bicentennial display .

Meeting was adjourned at 4:45 pm.  The next meeting will be held on Wednesday, April 1st at 6:00 pm (no fooling!)