November 2015 Trustee Minutes

Gay-Kimball Library

Board of Trustees Meeting

November 4, 2015 – at 4:00 pm


Members Present: Yvonne Peters, Allan Bailey, Charleen Hoefsmit

Also: Catherine Callegari – Librarian


Treasurer’s Report: Checking – $2,466 Fines -$745, Memorial Fund – $637, Petty Cash – $364  Grand Total: $4,212

Librarian’s Report: Door count: 1,285, Circulation: 1,468, Computer Usage:102, New Patrons: 5

Old Business:

  • The budget remains on track with 16.32% of Town Funds available. Weather permitting, heating fuel may not need to be re-ordered before year end.
  • The 2016 budget reflects vacation pay and salary overlaps pertaining to the change in Library Directorship. It also includes an anticipated increase in oil, electric and phone  expenditures.
  • With TD Bank closing in Troy, decisions regarding whether to stay with TD Bank (or switch to a new provider) in Keene will be left to the discretion of the new Director & the treasurer.
  • Interview times for the Director position have been scheduled.
  • October’s Book Sale produced $1,160 in revenues, helping the expected yearly numbers to remain roughly intact (despite the unexpected “low” from sales in May).
  • The Trustees voted “Yes” to Catherine’s proposal to remove patron’s “overdue book” fines as a special “Thank-You” to the townspeople of Troy for making her tenure at Gay-Kimball Library so memorable.
  • Allan Bailey will be checking into details regarding the Library’s Insurance coverage.

New Business:

  • Selectman Updates confirmed salary increases for town employees in 2016.
  • Holiday Hours will be as follows:  Thanksgiving Eve & New Year’s Eve the Library will be closing at 5pm. The Library will be closed on Thanksgiving Day, Christmas Eve, Christmas and Boxing Day.

Other Business:

  • Allan moved that the trustees go into non-public session per NH RSA 91-A:3,II, (b)

Motion carried unanimously.

  • Allan moved that the minutes of the non-public session be sealed permanently.

Motion carried unanimously.

Trustees returned to public session at 5:30pm and immediately adjourned. The next meeting is scheduled for Wednesday, December 2 @ 4:00 pm.